Attending events

In order to help the organisers it is very important, as well as being courteous, that:

• you let the organiser know you will be attending the event, either by the requested date if one is given or at least a couple of days in advance; Don't be late for a 'book by' date ...
• Likewise, if you find yourself unable to attend an activity for which you have booked, please let the organiser know in good time. Also, don't give the organiser a hard time about non-refundable deposits ... sometimes that's just the way it is. Remember ... Let the organiser know ... if you can't go

Some activities may have a cover charge, usually only a few pounds, to cover drinks or food provided by the organisers. An example of this might be a barbecue, where everyone brings their own meat but the organisers provide bread and salads. Party organisers will also often request you to 'Bring A Bottle' to keep the party spirit flowing till late at night.

You should let the organiser have any advance payments that may be required by the pre-book date. Organisers will be unable to reserve your place for an event that requires payment until they have received your money.

Sometimes, events have to be changed, or very occasionally cancelled, at short notice. It is therefore important that the organiser knows if you intend coming to their event so they can tell you about any changes that may have been made. Hosts can’t tell you about event changes if they don’t know you are coming.

Some events will include a deadline by which you are expected to contact the organiser. This is usually because tickets must be purchased or venues need to be booked. If you don’t contact the organiser by this date, they may still be able to accommodate you but this cannot be guaranteed.

Members will sometimes specify a limit to the number of people for an event. This may be due to physical space constraints or availability of tickets etc. Please do not pressurise an event organiser into accepting you into an event once their limit of names has been reached.

Contacting members about Events

Members who organise events publish a contact telephone number and/or email address in the bulletin and it is this number that should be used when making an enquiry regarding their event. Normal courtesies should be observed and it is not usually acceptable to contact members after 10.00pm.

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