Secretary - Club Job Description
The following job description is for the Secretary of a sample Club that has its Annual General Meeting set for November. The use of either male or female gender (including the legal title of Chairman) anywhere in this document is taken to include both men and women.
General Responsibilities
- To write minutes of committee meetings and distribute to all committee members irrespective of their attendance.
- To write minutes of Annual General Meeting.
- To maintain records of all minutes of committee meetings and AGMs.
- To write to prospective members whose application for membership has not been accepted using standard letter repeating that the club will not enter into correspondence on the subject.
- To receive and send out any correspondence related to the organisation of the club.
- To advise AIVC of change of address of any of Chairman, Secretary, Treasurer, ALO, Membership Secretary or Club email and web addresses.
- To act as signatory for IVC cheques.
- To ensure that due notification of the IVC AGM is provided and to co-ordinate motions proposed for the AGM in accordance with the Constitution.
Secretary's Calender
October
- Discuss Motions / Proposals for AGM with Chairman
Other possible tasks where the Club owns a Personal Computer obtained for Club use.
- To act as the club retainer for the computer used for bulletin production and ensure that a spare ink cartridge is available for the printer and that sufficient paper is available.
- To act as the retainer of copyright for masters of graphics owned by the Club (e.g. logos etc) that are used for bulletin and stationery production and ensure that sufficient copies are available for pasting into the bulletin or stationery master.
