Type of Information |
Purposes |
Legal basis of processing |
Member's name, address, telephone numbers, e-mail address(es). |
Managing the Member’s membership of the Club. Managing the club night hosting duty roster. The Host contact details for IVC Events |
Performing the Club’s contract with the Member. For the purposes of our legitimate interests in operating the Club. |
Emergency contact details |
Contacting next of kin in the event of emergency. |
Protecting the Member’s vital interests and those of their dependants and / or next of kin |
Date of birth / age related information |
Managing membership categories which are age related. |
Performing the Club’s contract with the Member. |
Gender |
Provision of adequate facilities for members. |
For the purposes of our legitimate interests in making sure that we can provide sufficient and suitable facilities (including changing rooms and toilets) for each gender. |
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Reporting information to the AIVC. |
For the purposes of the legitimate interests of the AIVC to satisfy diversity compliance required by law. |
Photos and videos of Members |
Putting on the Club’s website and social media pages and using in press releases. |
Consent for photos and video at private venues. We will seek the Member’s consent at each confirmation of their details for the use of images or videos of themselves at private venues. The Member may withdraw their consent at any time by contacting us by e-mail or letter. |
The Member’s name and e-mail address |
Creating and managing the Association's online contact lists and directory. |
Consent for online contact list and directory. We will seek the Member’s consent at each confirmation of their details for the contacts directory. The Member may withdraw their consent at any time by contacting us by e-mail or letter. |
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Login credentials to the clubs web site |
Performing the Club’s contract with the Member. For the purposes of our legitimate interests in operating the Club. |
The Member’s name and e-mail address, whilst a current member and for up to 3 years after ceasing to be a member of the Club |
Managing the Member’s membership of the Club, the provision of services and events. |
Performing the Club’s contract with the Member. |
The Member’s name and e-mail address, whilst a current member and for up to 3 years after ceasing to be a member of the Club |
Passing to the AIVC for the AIVC levies and to conduct surveys of Members and former members of the Club. See paragraph 5.3 below. |
For the purposes of our legitimate interests in operating the Club and / or the legitimate interests of the AIVC in its capacity as the national body |
Name, e-mail address and telephone number of each Club Officer |
Information published on Club’s website, in Club’s newsletter and other publications, in the Club’s marketing materials and made available to the AIVC, in each case as a point of contact at the Club |
For the purposes of our legitimate interests in operating and promoting the Club |
Name, e-mail address and telephone number of each Club committee member |
Information published on Club’s website |
For the purposes of our legitimate interests in operating and promoting the Club |
Employees and representatives of suppliers to the Club |
Entering into and managing arrangements with suppliers |
Entering into and performing contracts with suppliers |